It is an international youth meeting, which can take the form of a seminar, conference, workshop, camp, festival, etc. The meeting must: meet the Council of Europe's work priorities, particularly those of its youth sector (see list of priorities in the youth sector's programme for 2011); be likely to make a useful contribution to the objectives and work of the Council of Europe's youth sector; be attended, in appropriate proportions, by nationals of at least seven member states of the Council of Europe. It may also include participants from states which are not members of the Council of Europe be likely to have a multiplying effect; be run in accordance with the educational principles of the Council of Europe's youth sector and, in particular, promote education for youth participation as well as intercultural learning; be, at least for one-third of its total cost, financed from sources other than the European Youth Foundation (EYF): for example, participation fees, the applicant organisation's own funds, or other grants; be attended by participants of whom at least 75% are under the age of 30; (as a general rule) be held in one of the Council of Europe's member states: applicant organisations are required to justify a choice of venue in a non-member state.
An international non-governmental youth organisation or network acting alone or together with one or more international or national youth organisations or networks; A national or local non-governmental youth organisation or network, if the meeting is organised in co-operation with an international non-governmental organisation or network or with at least three other NGOs or networks from different Council of Europe member states. Another type of non-governmental structure involved in youth work, if the meeting is organised by and involves NGOs or networks from at least four different Council of Europe member states. The next deadline for applications is: 1 April 2010 | For activities taking place between 1 January and 30 June 2011 |
The grant application form must be filled out in full in English or French (the Council of Europe's working languages) online on the EYF web site. The information supplied should give a clear idea of the meeting's aims and content. If applicant organisations so wish, they may send additional documentation (see Attachments below), which will be used by the Secretariat and made available to the decision-making Committee when it meets to examine the application. Below are some practical guidelines to help you complete the form. (!) Attention! ALL fields marked in red are mandatory. When you log in and click on Category A / Application form, the number and name of your organisation will be filled in automatically.
These fields are filled in automatically. Subject of the meeting Whatever the nature of the meeting, you must specify a central theme. You may choose a title for the event which makes this central theme appear clearly. Where and when the meeting be held It is important to be as precise as possible about the date and place of the meeting, for the following reasons: In many cases, the choice of country and, indeed, locality for a meeting has a bearing on its aims, content or educational purpose. This information therefore helps in assessing the application. Number of working days The activities organised within the framework of the Council of Europe's Directorate of Youth and Sport are following certain educational principles, one of which is linked to the duration of meetings. In this respect, a minimum of four working days (excluding the travel days) is requested. Indeed, the practice of international group dynamics shows that shorter meetings are not likely to provide the participants with the necessary intercultural experience which they need in order to exchange ideas and work together in a valuable manner. Working languages State the different working languages, even if professional interpreters are not to be engaged. In the summary (below), indicate how the various languages will be used at the meeting (e.g. through simultaneous or consecutive interpretation, in plenary sessions and/or working groups). Summary Please list as clearly as possible the objectives of the meeting. In this respect, avoid objectives which are too general such as "to reflect upon the social problems of young people". Instead, prefer objectives suchas "to identify and understand factors of social exclusion of young people". In any case, objectives must be specific, realistic and measurable. Describe the main elements of the programme and the methodology/working methods. You should not make a detailed description of the programme but present in a concise manner the essential elements of the content of the meeting (sub-themes, for example) as well as how these elements will be dealt with (methodological approach), for example: 1. presentation of the realities of social exclusion of young people within the participating countries: lecture by an expert and working groups;
2. the factors of social exclusion of young people: presentation of a European study, round table and visit of a local centre for social and professional insertion;
3. the participants design local projects directed to young people from disadvantaged backgrounds: international workshops, reporting in plenary and evaluation;
4. conclusions and follow-up to the meeting: plenary session on drafting proposals for follow-up actions (in the field of leader training and information). NOTE: This summary must not contain more than 500 words. You may attach an electronic file to the application with more information if necessary (see Attachments below). This summary will be examined by the committee responsible for taking decisions on the allocation of grants. It is therefore in your interest to make sure that the summary gives a clear and concise description of the project. Purpose of the meeting in your organisation's short- and long-term programme Here you should explain briefly why the meeting is being held and how it fits in with the organisation's policy and activities, particularly in the long term. What is required is not further information about the aims of the meeting, but indications on the organisation's strategy. Preparation of the meeting The EYF aims not only to encourage international youth exchanges but also to help people to learn how to co-operate at international level. That is why it is important that meetings should be prepared by an international team (minimum four different countries). The experience of working together in an international group to design and prepare a programme is as much part of the process of intercultural learning as is participation in the programme itself. In this section of the form you should not only indicate how many preparatory meetings are planned and how they are to be documented, but also state clearly the countries of residence of the planning team members. Follow-up to the meeting The EYF seeks to support projects that are part of a long-term educational process rather than one-off activities, many of which may have limited impact. It is therefore essential to show that the meeting is part of an overall process and to state how it will be followed up (not only by an evaluation meeting but also, where applicable, by further initiatives). If there are plans to produce a report, other than the official report which must be sent to the EYF, it is useful to state the languages in which it will be published. EYF grant aid is intended for youth projects. Even if the participants in a meeting are youth leaders, at least 75% of them must be under the age of 30. Indicate the number of participants from each Council of Europe member state, their age group(s) and countries of residence. An international youth meeting must involve participants from at least seven member states of the Council of Europe. NOTE: Use the drop-down menu to choose a country, indicate the number of participants and press ADD. Repeat this process for each country. Please also include a brief profile of the participants (indicating, for example, whether they are leaders of local youth projects, students etc) and the way in which they will be recruited. If some participants come from non-member states of the Council of Europe or non-European countries, please state which countries. Do not forget to indicate the total number of participants. Leadership team If the team running the event is the same as that already described in the section on "Preparation of the meeting", simply say so: there is no need to list the members a second time. In any case, the important thing is to show that the team in charge during the event itself will be an international one. Type of lecturers/experts to be invited If the names of guest speakers or experts are known, it is useful to list them. If not, you should at least indicate what type of speakers are to be invited and their field(s) of expertise. It should be noted that the EYF makes an overall grant in support of a project and that the applicant organisation is required to present a full, balanced draft budget, showing both anticipated income and expenditure. Bear in mind, too, that the Foundation cannot cover the full cost of the project. Its contribution may not exceed two-thirds of the total cost of a youth meeting. The draft budget should be as detailed as possible (indicating all expenses and any grants expected from sources other than the EYF). Participants are encouraged to use the cheapest means of transport available. (In general, the applicant organisation should be realistic with regard to the size of grant it seeks. If necessary it should contact the EYF Secretariat on this point before submitting the application). NOTE: The following items cannot be covered by an EYF grant and should not be included in the budget: Is the applicant carrying out the activity in co-operation with other organisations? This question is intended particularly for national (or local) youth organisations or networks, given that projects eligible for EYF support must be proposed and run on an international basis. If the application is submitted by a national (or local) organisation or network, it should include information about the other European partner organisations or networks involved, indicating their aims, structure, activities and addresses. Priorities If you are making several applications to the EYF or to the EYCs please indicate your priorities. This information will be useful if it is not possible to grant all the aid applied for. As a rule, the process of considering an application for EYF grant aid and the administrative follow-up involved entails frequent contact between the recipient organisation and the EYF Secretariat. The person responsible for the activity and for contact with the EYF should therefore be identified clearly. This person will receive all future correspondence concerning the project by e-mail. You may send additional information with your application. Simply click on the BROWSE button and specify the file on your computer or network to be attached. Once the name of your file appears in the right field, click ATTACH. It is possible to attach up to 3 files. Once you have finished with the application form, the following options are available: RESET Pressing this button will clear ALL your application form fields. | | SAVE This option allows you to save your application form and come back to it at a later stage. You will find your application form by clicking on Project follow-up in the Follow-up section. Note: Your project will have the status "Draft" and has not been submitted. Click on the Edit button to modify the application before submitting it to the EYF. | | PRINT Will print out your application form as it appears on the screen. | | SUBMIT To submit your application form to the EYF. | | Once you have submitted your application form, you will be able to follow its journey through the administrative process by clicking on the menu How to follow up your projects |
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