Mobility Fund by Rail for the Young and the Disadvantaged

How to apply for a grant - the steps following registration

This section reviews all the elements that need to be included in the application form, from the initial requirements to a detailed description of each section.  Please take the time to carefully read this section so that the application form is filled in the most accurate way possible.  Inaccurate or incomplete application forms will be disregarded.

The Fund caters solely for people from underprivileged backgrounds or economically underdeveloped areas and is intended to cover the rail travel using InterRail cards of people participating in international educational activities. It does not assist tourist travel. To qualify for assistance, projects must involve at least two countries and a minimum of ten people.

Applications should be received at least one month before the project begins. You are advised not to wait until the last moment to send your application.

The grant application form must be filled out in full in English or French (the Council of Europe's working languages) online on the Mobility Fund by Rail for the Young and the Disadvantaged (MFRYD) web site. The information supplied should give a clear idea of the activity's aims and content. If applicant organisations so wish, they may send additional documentation (see Attachments below).

Below are some practical guidelines to help you complete the form.

(!)  Attention! ALL fields marked in red are mandatory.

When you log in and click on Application form, the number and name of your organisation will be filled in automatically.

These fields are filled in automatically.

Subject of the activity
Whatever the nature of the activity, you must specify a central theme. You may choose a title for the event which makes this central theme appear clearly.

Where and when the activity will be held

Please indicate the town(s) and country(ies) where the activity will take place, as well as the start and end dates of the activity.

Number of working days

The total number of working days needed to carry out the activity.

Working languages

State the different working languages, even if professional interpreters are not to be engaged. In the summary (below), indicate how the various languages will be used (e.g. through simultaneous or consecutive interpretation, in plenary sessions and/or working groups).

Summary
Please list as clearly as possible the objectives of the activity. In this respect, avoid objectives which are too general such as "to reflect upon the social problems of young people". Instead, prefer objectives such as "to identify and understand factors of social exclusion of young people". In any case, objectives must be specific, realistic and measurable.

Describe the main elements of the programme and the methodology/working methods. You should not make a detailed description of the programme but present in a concise manner the essential elements of the content of the project.

NOTE:  This summary must not contain more than 500 words. You may attach an electronic file to the application with more information if necessary (see Attachments below).

Follow-up to the activity

Please indicate how the project will be followed up. If there are plans to produce a report, other than the official report which must be sent to the MFRYD, it is useful to state the languages in which it will be published.

Indicate the number of participants from each Council of Europe member state, their age group(s) and countries of residence.

NOTE:  Use the drop-down menu to choose a country, indicate the number of participants and press ADD. Repeat this process for each country.

Please also include a brief profile of the participants, indicating their specific disadvantaged situation, and the way in which they will be recruited.   This is a key section that should thoroughly be filled in.

If some participants come from non-member states of the Council of Europe or non-European countries, please state which countries.

Do not forget to indicate the total number of participants and attach a list of participants when sending the application form (see Attachments below).

Accompanying team

If any of the participants are under the age of 18 or are in need of assistance, please provide information on the members of the team who will accompany the group taking part in the activity.

The applicant organisation is required to present a full, balanced draft budget, showing both anticipated income and expenditure (indicating all expenses and any grants expected from sources other than the Mobility Fund by Rail for the Young and the Disadvantaged).

Please note that the Mobility Fund by Rail for the Young and the Disadvantaged will reimburse only the international InterRail travel card (or second-class rail travel tickets if InterRail not available). The grant determined by the Management Board of the Fund is paid to the applicant organisation upon receipt of the original InterRail travel card or second-class train tickets, a report of the activity on the official form (available on the site) and a signed list of participants, at the latest three months after the completion of the activity.

Is the applicant carrying out the activity in co-operation with other organisations?

If applicable, the applicant organisation should include information about the other European partner organisations or networks involved, indicating their aims, structure, activities and addresses.

As a rule, the process of considering an application for MFRYD grant aid and the administrative follow-up involved entails frequent contact between the recipient organisation and the MFRYD Secretariat. The person responsible for the activity and for contact with the MFRYD should therefore be identified clearly. This person will receive all future correspondence concerning the project by e-mail.

As well as the list of participants, you may send additional information with your application. Simply click on the BROWSE button and specify the file on your computer or network to be attached. Once the name of your file appears in the right field, click ATTACH. It is possible to attach up to 3 files.

Once you have finished with the application form, the following options are available:

RESET:  Pressing this button will clear ALL your application form fields.

SAVE:  This option allows you to save your application form and come back to it at a later stage. You will find your application form by clicking on Project follow-up in the Follow-up section. Click on the Edit button to modify the application before submitting it to the MFRYD

PRINT:  Will print out your application form as it appears on the screen.

NOTE:  This option is not available after having submitted your application form. You are advised to print a copy of your form before submitting it.

SUBMIT:  To submit your registration form to the MFRYD

Once you have submitted your application form, you will be able to follow its journey through the administrative process by clicking on the menu How to follow up your projects.

What are the conditions to benefit from the Mobility Fund by Rail for the Young and the Disadvantaged?

When to apply?

Submitting an application

Organisation

Submission

Activity description

Participants

Budget of the activity

Other information

Person responsible for this activity

Attachments

Submitting your application